September 5, 2013
To: Supporters of City College of San Francisco
Friends and colleagues,
I am writing to keep you updated on the progress at City College of San Francisco. Much has happened at the college and considerable progress can be seen. Listed below are some of the most significant items for your information.
Plan for Meeting the Standards and Addressing the Concerns of the Commission: We have developed an online tool for monitoring progress on meeting each of the standards of the Accrediting Commission for Community and Junior Colleges. As you will see in the “Roadmap” section at www.ccsfforward.com, there are nearly 400 different activities that we plan to accomplish as part of our plan to meet the standards. At this site members of the college family, the community at large and the media can see exactly what we are planning to do, who is responsible and by when we plan to complete the task. As you can imagine the chart changes almost daily and provides as much transparency to the process as possible.
Screening and Selection of a New Permanent Chancellor: The position of permanent Chancellor for the college has been posted and screening and interviews are under way. The initial applicant pool is every encouraging and the committee is moving quickly. The position closes on September 16, 2013, and the group has already interviewed ten candidates. I am optimistic that Dr. Agrella will make a selection soon after the closing date and that we will have the new permanent chancellor on board soon thereafter.
Personnel Additions and Changes: With help from the San Francisco Mayor’s Office, CCSF has hired a director of payroll, four payroll clerks and has on loan an internal auditor. Numerous other personnel changes have been made or are pending. Recruitment is under way for a new chief financial officer, general counsel, controller, and chief technology officer. Additional hires have been made in the Student Development and Academic Affairs divisions. In addition, all administrators have participated in a two-day professional development event focusing on planning, program review, labor relations, enrollment management and budgeting.
Support for SLOs: CCSF has provided for two Student Learning Outcomes coordinators for the 2013-14 school year. In addition, efforts have been intensified to ensure that all semester assessment deadlines are met. All department websites and course outlines are being reviewed for thoroughness and strengthened as necessary. There are a tremendous number of people in the college working on this issue and we are increasingly confident that this issue will be solved.
Cost Analysis of College Centers Progressing: A manual analysis of the cost of operations for all CCSF centers was completed using data from the 2011-12 fiscal year and will be updated with data from the 2012-13 year. In addition, the college’s 2013-14 budget will include the use of location codes for all personnel expenditures, making it easier to calculate the costs of operating the centers by their location. Better access to these data will allow the college to make informed decisions about the many sites where education is being offered.
Student Services Improvements: A new one-stop enrollment and retention approach was implemented in August by reassigning counseling and classified staff hours. In addition, Counseling Services has been reorganized under one program to allow for more consistent and efficient service delivery. Work continues in this area in an effort to ensure that the standards and sub-standards are met in the near future.
Student Fee Collections: The college has entered into a contract with a firm to administer a student payment program that will recoup past unpaid student fees. This process will ensure, not only that past fees are recouped, but also that fee collection in the future is done appropriately and in compliance with state laws.
I am optimistic that the mood on campus is growing more positive, and that all the stakeholders are turning their attention to the work outlined above, as well as on other projects specified in the action plan. It is through the work of the college faculty, staff and students that CCSF will reach its full potential.
In the past week I have also had the opportunity to speak to the San Francisco Chamber of Commerce on our work to restore accreditation to the college. The civic and business leaders represented in the meeting were uniformly supportive of our efforts and expressed their willingness to help the community stay focused on the needed improvements at the college rather than criticizing the accreditation process.
Brice W. Harris